Foreign nationals who have lived in Nanjing for six months or more may need to submit Nanjing Police Certificate when applying for study visa, work visa or immigration visa etc.
Foreign applicants can apply for their police certificates in person without an appointment. Please be advised that applications cannot be submitted via email, fax, or mail Third Party application will need to provide written consent from the applicant.
Issuing Authority for Nanjing Police Certificate
The official issuing authority for Nanjing Police Clearance Certificate is Exit-Entry Administration Office of Nanjing Municipal Public Security Bureau.
Applicable Applicants for Nanjing Police Certificate
Nanjing police certificates are only issued to foreign applicants who have lived in Nanjing for more than 6 months and hold a valid residence permit in Nanjing. Applicants must also provide complete, valid, and legally recognized supporting documents.
Application Procedures of Nanjing Police Certificate
STEP 1. Submit all required documents to Exit-Entry Administration Office of Nanjing Municipal Public Security Bureau for review. After the review is approved, the Exit and Entry Administration of the Nanjing Municipal Public Security Bureau will issue a police certificate.
STEP 2. Submit Nanjing of China Police Clearance Certificate to Notary Public Office in Nanjing. The notary office will then issue Nanjing Notarial Certificate of Non-criminal Record.
Documents Required for Nanjing Police Certificate
1. Scanned copy of current and previous passport photo pages, visa pages, residence permit pages and exit-entry stamp pages.
You must bring the copy of passports to the Public Security Bureau. Or you may authorize a third party to present in person with your copy of passports to make application where written consent applies.
2. Scanned copy of the Registration Form(s) of Temporary Residence.
The Registration Form of Temporary Residence (TRRF) is the form that you filled upon your arrival in China within 24 hours. If you currently reside in Nanjing, (TRRF) is required documents for request of Nanjing Police Certificate. Whereas it is optional supporting document if live abroad currently.
3. Scanned copy of work permit or scan copy of original degree/diploma.
Work permit and degrees are optional documents for police certificate application.
4. Signed letter of authority for third party application.
You must provide a written consent if you need someone other than you to deal with your application on your behalf.
Information which will appear on the Nanjing Police Certificate to be issued
The certificates issued by the Nanjing Municipal Public Security Bureau are only official hard copy documents, not in electronic form. There is a two- dimensional code on the left bottom of the certificate issued by Public Security Bureau for which you may check the authenticity of the police certificate by scanning the two- dimensional code.
Information included on the Police Certificate issued by Public Security Bureau
- Your full name
- Nationality
- Passport Numbers used in China
- The period of your stay in Nanjing
- Statement indicates that if you have criminal record.
- Two- dimensional code for verification of authenticity.
The no criminal record check issued by Nanjing Entry-Exit valid for a period of three months from its date of issuance. Accordingly, the applicant needs to complete the notarization of the Police Certificate within three months.
Information included on the Police Certificate issued by Notary Public
If you need to use a Nanjing Police Certificate abroad, you shall make an application to Notary Public Office in China to obtain a notarial certificate of good conduct. The notarial certificate of clearance will include following information:
- Your full name
- Gender
- Date of Birth
- Nationality
- Current Passport Number
- The period of your stay in Nanjing
- Statement indicates that if you have criminal record.
Processing Time for Nanjing Police Certificate
Processing time for Nanjing Police Certificate is 2-3 weeks excluding mailing time.
Apostille and Legalization for Nanjing Police Certificate
China has acceded to the Hague Apostille Convention. The Apostille has entered into force in China since November 7, 2023. For use in some countries, a notarized certificate of Nanjing Non-criminal Record issued may not be sufficient, and additional legalization or an Apostille may also be required.
Apostille Procedures of Nanjing Police Certificate
To be valid in other members of the Apostille Convention, the Nanjing Police Certificate might require an apostille. The apostille procedures are as follows:
STEP 1. Take Nanjing Police Certificate to notary public offices in Nanjing for notarization.
STEP 2. Take Notarial Police Certificate to the Department of Consular Affairs of the Ministry of Foreign Affairs of China or authorized Foreign Affairs Offices of the Jiangsu Province governments for apostille.
Legalization Procedures of Nanjing Police Certificate
When using the Nanjing Police Certificate in the Non-Hague Convention countries (e.g., Thailand, Malaysia), individuals may be requested to get Nanjing Police Certificate legalized by corresponding Embassy/Consulate in China. The legalization procedures are as follows:
STEP 1. Submit Nanjing Police Certificate to notary public offices in Nanjing for notarization.
STEP 2. Submit Notarial Police Certificate to Chinese Foreign Ministry for authentication.
STEP 3. Submit authenticated Police Certificate to corresponding Embassy/Consulate in China for legalization.
FAQ on Nanjing Criminal Record Check
Q: I need to submit Nanjing Police Certificate for US work visa. Now I am living outside China, can I apply for Nanjing Non-criminal Record Certificate by using online tool?
A: No. Online application service is unavailable for Nanjing Police Certificate. If you are living abroad currently, your relatives or friends may request issuance of the police certificate on behalf of you. They will need to present specific written authorization from you to complete the process.