A Notarial Birth Certificate is an official document issued by a notary office to certify an individual’s birth facts upon their application in accordance with the law. Birth certificates are often required for visa, immigration, school registration, property purchases and other legal purposes. If it is used overseas, the Birth Certificate must be notarized and may also require either an Apostille or Legalization depending on the destination country’s requirements.
What is a China birth certificate？
There are three types of birth notarization in China, which are birth certificate notarization, birth medical certificate notarization and family relation notarization.
1. Birth Certificate Notarization
Birth Certificate Notarization refers to the activities of the notary office to prove the authenticity of the legal facts of the applicant’s birth in China according to the application of the party concerned.
2. Birth Medical Certificate Notarization
Birth Medical Certificate Notarization refers to the notarization of the “birth medical certificate” held by the party according to the application of the party.
*On January 1, 1996, China began to use the Medical Certificate of Birth. In other words, people born before 1996 do not have a medical birth certificate.
3. Family Relation Notarization
FamilyRelation Notarization is typically used to formally certify the familial relationships between two or more individuals, such as parent-child or sibling relationships.
How to apply for notarization of Birth Certificate in China?
If you‘re confused about what to do, don‘t worry, follow our steps.
1.What is your nationality? Have you ever changed your name?
2.What country is the document used for and for what purpose? (e.g., work, house property, immigration, permanent residence abroad, etc.)
3.Which language do you need to translate the notarial certificate into? How many copies do you need?
Please select the service you require below.
•Solution 1：Translation and Notarization
•Solution 2：Solution 1 + Legalized by China’s Ministry of Foreign Affairs (MFA)
•Solution 3：Solution 2 + Legalized by foreign Consulate in China
After confirming the above information, you can send the documents you need together with the above information to our email service@whitercn.com.
1.We will provide you with a document checklist for request of notarization.
2.After confirming the documents you send, we will send you the service contract by email.
3.Then you send us the scanned copy of clearly signed contract and pay the deposit.
4.After receiving the contract and deposit, we will process the documents for you.
5.Pay the remaining balance when the documents have been done, then we mail you the document.
Notarization Procedures of Birth Certificate in China
STEP 1. Take the Birth Certificate to Notary Public Offices in China.
STEP 2. Notary Public Offices issue the Notarized Certificate to confirm that the copy of the Birth Certificate matches the original.
Documents required for Birth Certificate Notarization
1.Original Birth Certificate
2.The applicant’s Chinese ID card or foreign passport with visa or long-term residence permit in China. Chinese citizens also need to provide a household registration book.
3.Applicant’s parents’ marriage certificate
4.The parents’ Chinese ID card or foreign passport with visa or long-term residence permit in China. Chinese citizens also need to provide a household registration book.
5.If a third party is helping with the application, the power of attorney is also required.
The notarized Birth Certificate will include following information:
•The name of the Applicant
•Gender
•Date of Birth
•Birthplace
•Nationality
•Parents' names
•Current valid ID number （Such as Chinese ID card, passport number, etc.）
•Copy of the Birth Certificate
•Statement indicates that your original birth certificate matches the aforementioned copy or shows your date and place of birth and the identities of your parents.
The sample of Birth Certificate Notarization
The sample of Birth Medical Certificate Notarization
Processing Time for Notarial Birth Certificate in China
Processing time for the notarization of Birth Certificate is 4-6 workdays, excluding mailing time.
Apostille and Legalization for the Birth Certificate
For some countries, simply obtaining a notarial certificate from the notary public is not enough, and Legalization or Apostille may also be required.
China has successfully joined the Hague Convention and become a member state. The Apostille Convention came into effect in China on November 7, 2023.
•If the country you use the Birth Certificate in is in the 1961 Hague Convention, you need to provide an Apostilled document.
•If the country you will use the Birth Certificate is not in the 1961 Hague Convention, you need to provide a Legalized document.
Apostille Procedures of the Birth Certificate
Take the notarized Birth Certificate to the Department of Consular Affairs of the Ministry of Foreign Affairs of China or a Foreign Affairs Offices entrusted by the Ministry of Foreign Affairs of China for apostille.
Legalization Procedures of the Birth Certificate
STEP 1. Take the notarial Birth Certificate to Chinese Foreign Ministry for authentication.
STEP 2. Take the authenticated Birth Certificate to corresponding Embassy/Consulate in China for legalization.
Details of China Notary Office
Below are details of some notary offices in some cities in China, including addresses and telephone numbers.
Beijing
Notary Office | Address | Contact Number |
Beijing Fangyuan Notary Office (北京方圆公证处) | 108, 1st Floor, Building 5, Dongjing Hutong, Dongcheng District, Beijing 北京市东城区东水井胡同5号楼1层108 | 010-85197666 |
Beijing Changan Notary Office （北京市长安公证处） | 1st / 7th Floor, Capital Building, No.6 Chaoyangmen North Street, Dongcheng District, Beijing 北京市东城区朝阳门北大街六号首创大厦一层/七层 | 010-65544478 |
Beijing Dongfang Notary Office （北京市东方公证处） | 168 Anding Menwai Street, Dongcheng District, Beijing 北京市东城区安定门外大街168号 | 010-84217035 |
Shanghai
Notary Office | Address | Contact Number |
Shanghai Oriental Notary Public （上海市东方公证处） | 【Head office】598/660, Fengyang Road, Jing ‘an District, Shanghai 【总部】上海市静安区凤阳路598号/660号【 Branch】 Pudong Avenue 1097 Lane 12 (Pearl River Rose Garden Jade Pavilion)，Shanghai 【分部】上海市浦东大道1097弄12号(珠江玫瑰园翡翠阁) | 021-62154848 |
Jing’ an Notary Public （上海市静安公证处） | 【Head office】Room 801-804, No.418 Jiangning Road, Jing ‘an District，Shanghai 【总部】上海市静安区江宁路418号801-804室； 【 Branch 】 No.85-2 Jiaozhou Road, Jing ‘an District, Shanghai 【分部】上海市静安区胶州路85-2号 | 021-62159911 021-62585876 |
Fengxian Notary Public （上海市奉贤公证处） | No.7563, Nanfeng Road, Nanqiao Town, Fengxian District, Shanghai 上海市奉贤区南桥镇南奉公路7563号 | 021- 37190230 |
Guangzhou
Notary Office | Address | Contact Number |
Guangzhou Notary Office （广州公证处） | 【Head office】10th ~ 12th Floor, South Tower, Yuexiu City Square, Dongfeng Middle Road, Yuexiu District, Guangzhou 广州市越秀区东风中路越秀城市广场南塔10~12楼 【Yuexiu Branch】 Third floor, Defu Building, 212 Huifu West Road, Yuexiu District, Guangzhou 广州市越秀区惠福西路212号德福大厦三楼 【Tianhe Branch】 1st Floor, Tianhe Justice Bureau, 210 Longkou East Road, Tianhe District, Guangzhou 广州市天河区龙口东路210号天河司法局一楼 | 【Head office】 020-83183060 【Yuexiu branch】 020-83363826 【Tianhe branch】 020-38734040 |
Nanfang Notary Office （广州市南方公证处） | 9-11 Floor, Xinde Business Building, 246 Zhongshan Fourth Road, Yuexiu District, Guangzhou 广州市越秀区中山四路246号信德商务大厦9-11层 | 020-83635851 |
Shenzhen
Notary Office | Address | Contact Number |
Shenzhen Notary Office （深圳公证处） | 【Xingye Branch】 18th floor, Xingye Bank Building, 4013 Shennan Avenue, Futian District, Shenzhen 深圳市福田区深南大道4013号兴业银行大厦18楼 【Guotou Branch】 4th and 5th floor, International Trust Building, Hongling Middle Road, Luohu District, Shenzhen 深圳市罗湖区红岭中路国际信托大厦4、5楼 【Nanshan Branch】 7th floor, West Block, Coast Building, Haide 3rd Road, Nanshan District, Shenzhen 深圳市南山区海德三道海岸大厦西座7楼 | 0755-83053935 |
Luohu Notary Office （深圳市罗湖公证处） | 【Head office】4th Floor, Building A, Jinfeng City, Shennan East Road, Luohu District, Shenzhen 深圳市罗湖区深南东路金丰城A座24楼 【Cuizhu Branch】 1410, 14th Floor, Cuizhu Building, Cuizhu Road, Luohu District, Shenzhen 深圳市罗湖区翠竹路翠竹大厦14楼1410 【Jinxiu Branch】 9th floor, Block A, Jinxiu Building, Wenjin Middle Road, Luohu District, Shenzhen 深圳市罗湖区文锦中路锦绣大厦A座9楼 | 【Head office】 0755-25834768 【Cuizhu Branch】 0755-22164985 【Jinxiu Branch】 0755-25406092 |