If you need to use a Chinese-issued document for employment, immigration, or other legal procedures in another country, you may need to have it notarized in China and followed by an Apostille.
China has officially joined to the Hague Convention in November 2023. Therefore, for documents issued in China to be valid in most Hague Convention countries, only an Apostille certificate is now required – instead of the previous requirements for authentication by the Chinese Ministry of Foreign Affairs and legalization by the relevant foreign embassy in China.
Documents that can be apostilled in China
The following documents can be apostilled:
1. Civil Documents
Birth certificates
Marriage/divorce certificates
Police clearance certificates
Death certificates
Academic diplomas & transcripts
Power of attorney/Declaration
Health Examination Report
2.Business Documents
Company registration certificate
Certificate of Origin
Board resolution
Animal Health Certificate
Phytosanitary Certificate
How to get the apostille in China?
Before applying for Apostille Certification, you need to know: All documents that need to be Apostilled in China must be notarized by a Notary Public Office or Certified by CCPIT ( China Council for the Promotion of International Trade) before the Hague Apostille Certification.
Applicants can choose to submit their documents either directly to the Ministry of Foreign Affairs in Beijing or to any of these authorized local Foreign Affairs Office to obtain their Hague Apostille.
Our all-encompassing service includes:
If you’re confused about what to do, don’t worry, follow our steps.
What documents do you want apostilled?
What is your nationality? Have you ever changed your name?
What country do you want to apostille the document for and for what purpose? (e.g., work visa, study visa, immigration, permanent residence abroad, etc.)
How many copies do you need?
Please select the service you require below.
Solution 1：Translation and Notarization
Solution 2：Solution 1 + Legalized by China’s Ministry of Foreign Affairs (MFA)
Solution 3：Solution 2 + Legalized by foreign Consulate in China
After confirming the above information, you can send the documents you need together with the above information to our email service@whitercn.com.
•We will provide you with a questionnaire and a list of materials you are required to provide.
•After confirming the materials you send, we will draft the contract for you.
•After you sign the contract, send us the scanned copy, and pay the deposit.
•After receiving the contract and deposit, we will process the documents for you.
•You pay the balance, and we mail you the document.
Price of Apostille in China
Our price ranges from 1200-2200 RMB for Notarization. And Our price is about 1000 RMB for Apostille.
Please reach us via service@whitercn.com, and we will provide the quotation within minutes.
The sample of Apostille in China
Chinese Apostille
Apostille Process in China
STEP 1. Take the document to be notarized to Notary Public Offices in China.
STEP 2. Take the Notarized Certificate to the Department of Consular Affairs of the Ministry of Foreign Affairs of China or an authorized local Foreign Affairs Office for apostille.
Documents required for Apostille in China
1. The original or scanned copy of the document to be apostilled.
2. A photocopy of the applicant’s valid passport photo page.
Processing Time
Processing time for Notarization in China is 4-6 workdays, excluding mailing time.
Processing time for Apostille in China is 8-9 workdays, excluding mailing time.
How to confirm the authenticity of Apostille in China?
Individuals can verify the authenticity of the Chinese Apostille in the following ways:
1. Visit the Legalization/Apostille Verification System（https://consular.mfa.gov.cn/VERIFY） on the “China Consular Services” website for verification.
Individuals can verify by manually entering the Legalization/Apostille Number and Sticker Number. Or individuals can upload e-Apostille to verify their own e-Apostille.
2. Visit （https://consular.mfa.gov.cn/VERIFY） on mobile phones and scan the code for verification.
There is a QR code at the top of the Hague certification document in China. Applicants can verify the authenticity of their Hague certification by scanning the QR code.
Note: If you use your mobile phone to access the above website, you can verify the Apostille by scanning the code. If you use a computer to access the verification website, you can only verify it by manually entering the number or uploading e-Apostille.
Details of China Agencies for Apostille
Below are details of some agencies for Apostille in China, including addresses and telephone numbers.
Beijing
Agencies for Apostille | Address | Contact Number |
Legalization Service Reception of Ministry of Foreign Affairs | 11th Floor, Zone B, Full Link Plaza, Chaoyangmen Waidajie, Chaoyang District, Beijing | 010-65889761 |
Shanghai
Agencies for Apostille | Address | Contact Number |
Foreign Affairs Office of Shanghai Municipality （上海市外事办） | Room 104, 1st Floor, Guidu Office Building, 228 Hua Shan Road, Jing’an District, Shanghai | 021-62470833 |
Guangdong
Agencies for Apostille | Address | Contact Number |
Foreign Affairs Office of Guangdong Province | No. 2 Chi Gang You Lin Yi Lu, Hai Zhu District, Guangzhou City | 020-81217589/ |
Foreign Affairs Office of Shenzhen Municipality | Administration Service Hall Citizen Center, Fu Zhong San Lu, Fu Tian District, Shenzhen City. | 0755-88120331 |
Zhejiang
Agencies for Apostille | Address | Contact Number |
Foreign Affairs Office of Zhejiang Province （浙江省外事办） | No. 1 Shi Han Street, Hangzhou City. | 0571-87054949/ |
FAQ on China Apostille
Q1: How long is the validity period of Chinese Hague Apostille?
A1: The Apostille in China typically do not have an expiration date. The specific validity requirements depend on the regulations of the authorities in the country requesting the certificate.
Q2: I have been working in China for a while and plan to continue working in Japan. My degree certificate is issued by an American university. Can I apply for Apostille of my USA degree certificate in China?
A2: No, this is not possible. China can only apostille documents issued within mainland China. Your USA degree certificate needs to be apostilled in the US.
Why choose us?
If you are not convenient to return to China overseas, we can help you handle notarization matters. You just need to send us your materials, and we will handle it for you. This saves you both time and money.